Pertaining to Project Management
Fundamentals of ...
Pertaining to Project Management
Fundamentals of the Engineering or Construction Industry
Project management is the art of
directing and coordinating the human efforts and material resources while
implementing a project through the use of the modern tools of management to
achieve the specific objectives of time, quality, cost as well as scope.
Evidently, the tasks are complex and differ from the various projects hence
proper management requires effective skills in communication, knowledge of the
building processes as well as the conflict resolution skills (Clough et al.,
3). The main aim of the context is to discuss the specific project management
fundamentals of the engineering or construction industry for instance
scheduling, budgeting, finance, organization, legal issues, and conflicts.
The Role of the Project Managers
to Gopi (13), project managers ensure that the projects become implemented
smoothly. They control the work and budget plans to ensure that the projects
are cost effective and timely as well as adhere to the specific industry’s
regulations, standards and plans. Besides, they perform other tasks such as the
scope specification, selecting the subcontractors and staff and develop the
communication strategies useful in settling disputes. The roles of the managers
are classified into seven categories as follows, cost management, time
management, project management planning, quality management, safety management,
contract administration as well as the other professional practices, for
instance, defining individual roles and responsibilities. Notably, the
contractors play a vital role in engineering or construction management
regarding the drawings, human resources, math, time management, public safety,
cost management as well as in the decision-making processes.
Project Management Fundamentals
of project management ensure that the implementation of the projects is
successful. The concepts are as discussed below (Clough et al., 75).
engineering and construction projects are large and involve complex
information, therefore are vital for timely delivery. The various organization
strategies are as follows;
necessary that the managers define the roles of the project team staff involved
in management and the project staff who manage the documents and contracts.
This process helps establish the expectations and addresses the issue of
authority concerning monitoring and reporting, payments, project modification
as well as the financial audits.
procedure ensures that the distribution, storage as well as the retrieval of
the electronic and hard copy records is safe. Besides, it involves the use of
specific software to track the records.
entails the maintenance of diaries, daily reports and logs for reference after
completion of tasks to mitigate damages. Moreover, through it, the management
obtains answers on how the problems were dealt with while tracking the unusual
Contract Procurement Planning
managers have to ensure that the procurement procedures are consistent with the
project plan by setting contract prices, creating a scope of work,
standardizing procurement documents and adding completion dates to the
the formatted drawings reflecting all the alterations made to the initial
drawings during the application process that the contractor presents on project
completion. Also, it is a representation of the visual existing design and
displays the deviations from the original plan.
documents enable one to categorize and give priority to the important tasks and
when one has a proper record he can build a project schedule that provides a
clear approach to planning, problem identification, cash flow forecasts and
resource access evaluations (Clough et al., 76). The ideal scheduling methods
are as follows
calculates the minimum project completion time and the commencement and
completion dates of all tasks. It helps reduce timelines, manage resources and
compare the actual plan with the factual one.
This is the
simplest way of creating a construction schedule because it enables one to
visualize the task timelines through the transformation of the task names,
dates, durations and end dates in horizontal bar charts.
conflicts are inevitable in any project hence obliges the manager to resolve
the disputes to ensure there is an effective team to maximize
productivity. The conflicts differ and
they include lack of clarity, conflicting interests, poor communication and
power struggles. The various resolution strategies are as discussed below.
It is very
expensive and time-consuming conflict resolution method. The parties have a
right to an attorney while the presentation of evidence and witness is crucial.
The final decision of the arbitrator is binding.
A 3rd party
person gets hired to solve the dispute between the two parties.
It takes s
place in an informal setting in the present of an attorney and the agreement is
of the legal principles can help save time and money when the managers have to
negotiate contracts, deal with legal requirements, licensing, and job safety
and while purchasing insurance. There are several liabilities and economic
risks that are not covered by the professional liabilities policies hence the
managers should ensure that they acquire the appropriate coverage to avoid
claims and liabilities( Gopi, 79).
commissioning of the project, the managers should create a process to monitor
the task cost to identify the troubled spots.
improvement plan helps identify the capital costs and equipment purchase and
identifies the financing plan options. Moreover, the plan links a government
entity, a strategic plan, and the annual budget. It includes a list of the
projects or necessary equipment in order of preference, the financing plans,
development schedules as well as the justification of the projects.
The accounting department develops the project
budget for the financial year, record and report expenditure, pays invoices as
well as manages the cash flow. The project team reviews the invoices to ensure
that the work has been properly completed while the accounting department
ensures that the invoices are legally eligible and are consistent with the
estimate is necessary while submitting a bid for a construction project because
it helps establish a budget for the project. Moreover, the project manager
should become familiar with the process to ensure that they understand the
scope of work. The cost estimate process entails determining the unit prices,
lump sum estimates, overhead costs, labor costs and the bidding procedures.
The Project Management Process
to Hansen et al., the process of management is very complex and requires a set
of skills concerning mediation, finance, business and law (17). First, the
project owners share information to the contractors to solicit bids while
putting into consideration the expected cost of implementing the projects
following the estimates that the bidders provide. The bids are either public or
closed depending on whether the project is public or private and once the owner
receives all the bids for the projects they select the contractors using
different methods, for example, the best value selection, the low bid
selection, and the qualification based selection. After, the owners determines
the contractor they want they then the two parties agree on the kind of payment
contract to use for instance the cost plus free, lump sum, the unit price or
the guaranteed maximum price(Uher et al ,80).
acquiring the bid the first step involves project initiation and requires that
one creates and establish a business model to evaluate whether the project is
feasible by conducting various feasibility tests. If both parties agree to move
forward a Project Initiation Document containing the business needs and the
case is created (Chen, 147).
initiation process, the project manager develops a guideline for everyone. The
manager at this point also creates a Project Management Plan which is a formal
document with the necessary procedures for implementation and control. The PMP
document contains the cost, scope as well as the schedule baselines( Uher et
al., 53).The other necessary documents in this phase are as follows.
The scope statement and documentation.
document contains a definition of the business needs, benefits, objectives,
deliverables and the key procedures.
The Communication Plan
The plan is
an outline of the communication goals, roles, tools, methods as well as the
objectives. The communication provides a platform that accommodates individual
communication differences to minimize the risks of conflict due to
Work Breakdown Structure (WBS).
This is a
visual representation that categorizes the project scope into manageable units.
Risk Management Plan
document assists the project managers in identifying the future risks regarding
bad timelines, cost cuts and estimates, budget cuts, regulations change and the
shortage of the resources.
basically the application phase and it starts after the first meeting. The
manager starts to allocate the required resources, execute the development
schedules, develop tracking systems, update the work schedules, upgrades the
work plans and execute the tasks.
Performance and Monitoring
Monitoring stage is consistent with the execution phase and involves measuring
the project progress and performance to ascertain that the work items are in
line with the Project management plan.
This is the
last stage and is a representation of the completion of the project. The
managers hold a meeting to identify the failures and evaluate the success of
the project. The team also develops an outline of all the tasks that they did
not implement and develops a final budget as well as create a report.
Changing Industry Trends
al., (56) stated that there are several factors that impact on the quality cost
and time of project completion. They include technological innovation in design
and materials that have resulted in the construction costs. Besides, labor
productivity has been stagnant in large scale projects. With the increasing
level of international competition owners find the modern firms binding for the
large scale projects. Currently, the public is very vocal on the scrutiny of
various project activities, which may result in the difficulties in developing
new facilities as well as the additional expenses while implementing the
management involves the planning, control and coordination of tasks during
project implementation and comprises the fundamentals of scheduling,
organization, legal issues, conflicts, finance, and budgeting. The process is
lengthy and involves the acquisition of a contract, initiation, implementation,
and evaluation. The project managers should be knowledgeable of the safety
management and codes and compliance codes and include these codes in their
plans. Besides, there are various changing trends in the engineering and
construction industry that impact on project management.