To: All Company Employees

From: Human Resource Director

Date: 22nd February 2017.

Subject: Tuition Reimbursement

            This letter is directed to all the company employees explaining a new tuition reimbursement benefit. The organization has introduced a new employee benefit aimed at encouraging employees to undertake courses that will help them improve their competencies and skills in their respective areas of work. The organization will be reimbursing a maximum of $3500 in tuition and fees to the eligible employees in one calendar year. The reimbursement is not taxable as the Internal Revenue Service does not tax any educational reimbursement programs for graduate programs that do not exceed $3500.  Any person who intends to be eligible for the program is supposed to apply before the first class meeting, and the application signed by the staff’s immediate supervisor. The Office of Human Resource will be responsible for evaluating the applications, and all the forms are available in the office with catalog for available schools and colleges.

            The program is only eligible for full-time employees who have worked in the company for at least a year before their application. Also, the organization will only reimburse tuition money to those employees who undertake degree courses relate to their current field or those connected to positions that they might hold in the future. Reimbursement will always be done once an employee provides evidence of course completion and having scored at a minimum of a grade of C or better.  Also, only tuition and fee will be reimbursed, but not costs incurred for books and other suppliers. In the case, an employee is eligible for financial aid; the company will only refund fees and tuition not covered by the aid. In conclusion, the company looks forwards to getting applications from the qualifying employees in the future to develop their skills and competencies for their personal growth and organizational development.

Yours Faithful,

William James

Company Human Resource Director